ennoxx.banking as the central banking solution for Galeria Kaufhof

Up to now, two different banking solutions were used at different departments at Galeria Kaufhof. Due to the use procedure of one of the products used, the search was now on for a central, sustainable and bank-independent banking solution. They wanted it be multi-client capable and fully automatable, and able to map individual authorisation structures. Another important aspect was that the solution be able to adapt to the custom requirements of Galeria Kaufhof.

About Galeria Kaufhof

Galeria Kaufhof – the European omnichannel warehouse: The Cologne-based company stands for tradition and the future of the European department store. Founded in 1879, the company offers its customers an inspiring shopping experience across Germany in its 96 branches – characterised by quality, service, advice and innovation. The offering of hundreds of thousands of individual items ranges from fashion, shoes, handbags and beauty products through to homewares, sporting equipment and toys. The branches in the best inner-city locations and the mobile and online services complement each other to create a comprehensive shopping experience.

The initial situation

Galeria Kaufhof had so far used two different banking solutions to process payment transactions. One solution was provided by the previous principal bank and was used to process general payment transactions and the treasuries. The other solution was provided by the previous owner of the Galeria Kaufhof and was used only to process payroll payments. As neither of the two had the option to implement a customised authorisation structure, it was not possible to merge the two systems. Due to the discontinuation of one of the two products and the upcoming use procedure, the desire was for a central, bank-independent solution that would cover all the technical requirements and support the existing processes.

The goal

Due to the centralisation of all payment transactions into a single application, it was crucial to be able to map the requirements of the accounting, treasury and human resources departments and individually control access to data through the use of detailed authorisation structures for individual user groups. In addition, it was a prerequisite that the future solution be able to handle mass data in order to meet the requirements of Galeria Kaufhof.

In addition to restricting access to companies, accounts and functionalities, it was particularly key that, in the case of payroll payments, the signed users see only a summarised payment overview, while users from human resources were to have access to all payment details.

To optimise and coordinate all banking processes, a direct data transfer between the Galeria Kaufhof accounting systems and ennoxx.banking was to be established using message queues. This would mean the exchange of both pending payments and account information from the banks. In addition, previously partially automated processes were to be fully automated and manual interaction reduced to a minimum. This leads to increased efficiency combined with a reduction of the potential for errors and fraud.

Our solution

With the help of ennoxx.banking, we were able to solve the task we were faced with within a very short time. We were able to sustainably optimise the workflow through significant cost reductions and automation processes:

• Use of ennoxx.banking as the central banking solution for the accounting, treasury and human resources departments
• ennoxx.banking as the interface between the internal accounting systems and credit institutions by means of a direct connection via message queues and the ennoxx.FileExchange
• By using the cloud version of ennoxx.banking: Independence from the customer’s internal infrastructure, failsafe performance through redundancy and location-independent use on any end device
• Improvement of Straight Through Processing (STP) as well as data protection and data confidentiality
• Migration and centralisation of the two formerly used banking solutions into a central solution
• Reduction of the administrative and contractual expenditure
• Comprehensive authorisation structure for the delimitation of companies and accounts and, in particular, for the processing of staff payments
• User-friendliness thanks to a responsive UI that adapts to the capabilities of the end device used
• Reduction of users who need program access through the automatic sending of reports via e-mail
• Automation of the distributed electronic signature (VEU)
• Bank-independence and customisable expandability